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QSR FSSAI License Renewal for a Private Limited Company 

By tanmayee das Mar 20, 2025, 13:02 IST
QSR FSSAI License Renewal for a Private Limited Company

Introduction

Food industry is growing in India like never before and it is equally important to have regulatory compliance for ensuring food safety and smooth business operations. Private limited company registration is the best form for operating a chain of Quick Service Restaurants (QSRs) in India and after company incorporation, obtaining and renewing an FSSAI (Food Safety and Standards Authority of India) license is mandatory. In this guide, we’ll cover the step-by-step process of FSSAI renewal, its importance, and other key registrations required for running a successful food business.

What is FSSAI and Why is License Renewal Important?

The FSSAI license renewal is a process to continue the food certification issued by the Food Safety and Standards Authority of India, ensuring that food businesses comply with hygiene and safety standards. For QSR chains, which serve food quickly and on a large scale, maintaining an active FSSAI license is crucial for:

  • Legal compliance – Avoiding penalties and legal issues.
  • Consumer trust – Enhancing credibility and customer confidence.
  • Business expansion – Ensuring smooth operations across multiple locations.

Types of FSSAI Licenses Required for a QSR Chain

  1. Basic FSSAI Registration – For businesses with turnover up to ₹12 lakh.
  2. State FSSAI License – For businesses with turnover between ₹12 lakh and ₹20 crore.
  3. Central FSSAI License – Required for QSR chains with turnover exceeding ₹20 crore or operating in multiple states.

Step-by-Step Process for FSSAI License Renewal

Step 1: Determine the Validity of Your Existing License

FSSAI licenses are valid for 1 to 5 years depending on the duration selected at the time of registration. It is advisable to initiate the renewal process at least 30-60 days before expiry.

Step 2: Log in to the FSSAI Portal (FoSCoS)

  • Visit the Food Safety Compliance System (FoSCoS) portal: https://foscos.fssai.gov.in
  • Use your existing FSSAI registration number and login credentials.

Step 3: Fill Out the Renewal Application

  • Select ‘Apply for Renewal’ in the dashboard.
  • Update details related to your QSR chain, including ownership details, premises, and any new locations.
  • Ensure that FSSAI declarations, safety certifications, and hygiene audits are up-to-date.

Step 4: Attach Required Documents

  • Copy of the existing FSSAI license.
  • Identity proof of the business owner (Aadhaar, PAN, Passport).
  • Proof of business registration (Private Limited Company Certificate, GST Registration).
  • Food Safety Management System (FSMS) Plan.
  • List of food products being served.
  • Water quality test report (for packaged and bottled beverages).
  • No Objection Certificate (NOC) from local authorities.

Step 5: Pay the Renewal Fee

  • Fees vary based on the type of license: 
    • Basic License: ₹100 per year
    • State License: ₹2,000 - ₹5,000 per year
    • Central License: ₹7,500 per year

Step 6: Verification and Inspection

  • The FSSAI authority may conduct a site inspection to verify compliance.
  • Ensure your kitchen, storage, and food preparation areas meet safety standards.

Step 7: Receive Renewed License

  • If approved, the renewed FSSAI license is issued online.
  • Download and display the license prominently at all QSR locations.

Penalties for Late Renewal or Non-Compliance

  • If you fail to renew before expiry, your license becomes invalid.
  • Operating without a valid FSSAI license can result in fines up to ₹5 lakh or imprisonment.
  • Late renewal attracts penalties, so ensure timely submission.

Other Essential Registrations for a QSR Chain

Apart from FSSAI, a private limited company registration is recommended for running a QSR chain including some of the below registrations:

1. GST Registration

  • Required if turnover exceeds ₹40 lakh (₹20 lakh for special category states).
  • Necessary for tax compliance and smooth input tax credit claims.

2. Shops and Establishment Registration

  • Mandatory for each outlet as per state regulations.
  • Ensures compliance with working hours, wages, and employee benefits.

3. Trade License

  • Issued by municipal corporations for commercial establishments.
  • Required for legal operation of food businesses.

4. Fire Safety License

  • Ensures that the premises comply with fire safety standards.
  • Required for QSRs with large seating capacities.

5. Health Trade License

  • Mandatory for businesses dealing in food preparation and sales.
  • Ensures hygiene and safety standards are met.

6. Environmental Clearance (if applicable)

  • Required for QSRs producing significant waste.
  • Compliance with Pollution Control Board norms.

7. Trademark Registration

  • Protects the QSR chain’s brand name and logo.
  • Essential for establishing a unique identity in the market.

Conclusion

For a private limited company running a QSR chain, maintaining regulatory compliance is essential for business growth and sustainability. Timely FSSAI license renewal ensures uninterrupted operations, prevents legal penalties, and fosters customer trust. In addition to FSSAI, other registrations such as GST, trade license, and fire safety certifications are necessary for a fully compliant food business. One must stay proactive with renewals and compliance, QSR owners can focus on business expansion while delivering high-quality food experiences to customers.

Need Help with FSSAI Renewal and Other Compliances?

If you’re looking for expert assistance in FSSAI license renewal, GST registration, and legal compliance or related services, reach out to a trusted legal firm in India who can be your trusted partner in regulatory compliance for food businesses. 

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